Even though VPO specializes in keeping all of your documents safe and organized, you might find a need to download a copy of those files perhaps for storage or maybe litigation purposes. It's easy to do and quick!
Note:
Don't forget about the 'Syncing a Library' option as well.
All VPO modules are either a list or a library. If you'd like to download a copy of list information, like RFIs or Submittals, see our article on 'A Guide to the Archiving Module'. A library, like Construction Documents, is a special list designed to only store documents. SharePoint organizes all of the document libraries to be easily downloaded.
You can download an individual document, a whole folder, or an entire module's worth of information. Below are the steps to get started downloading your project's libraries.
Libraries
- Navigate to the library you would like to download. Toggle the check mark next to the folder(s) or file(s) you would like to download.
Tip:
You can select all the items in a library by toggling the selection in the header.
- Once you select an item, the download button will appear on the toolbar above. Select 'Download'.
- Your files will download as a .zip file to your computer. Your individual settings will determine where it is saved or if you will be prompted to choose a location.
- Navigate to the place where you saved your .zip file. From the toolbar above, select 'Extract All'.
- Choose the place you would like to save your extracted files. Then select 'Extract'.
- You have now successfully downloaded a full copy of your files for reference.
Note:
File structure is preserved, each item folder is still nested within the module folder, etc.